An aviation fuel quote is useful only when its scope is clear. Before comparing two offers, check that they refer to the same airport, fuel grade, planned uplift, unit of measurement and service window. Then review the charges and conditions behind the quoted figure. A lower headline price may not mean a lower total cost if the offers include different services or apply to different volumes. Aviation Services Management (ASM) can coordinate quotation and uplift requirements across airports.
Start with the flight requirement
A clear initial request gives the airport and code, operating date and time with time zone, aircraft type and registration where available, fuel grade, estimated uplift quantity and unit, and the person who can accept the commercial arrangement. State which details are provisional. A change in quantity, timing or aircraft may require the offer to be checked again.
Compare the same unit and currency
Check whether each price is expressed per litre, US gallon or another basis. If one offer uses mass and another uses volume, use a documented conversion basis for that transaction; do not assume a fixed conversion without the relevant density. Note the currency and exchange-rate conditions. Keep the original quotation beside the comparison so each figure can be traced to its source.
Check included and excluded charges
Depending on the airport and arrangement, a quote may include or separate the fuel product, delivery or into-plane service, local airport-related charges, minimum service charges and applicable taxes. These items do not apply identically at every station. Ask which charges are already included, which may be added, and what conditions might change the final invoice. Avoid adding a fee twice when it is part of the stated price.
Read the validity and payment conditions
Confirm the period and volume for which the offer applies, any adjustment mechanism, minimum quantity, payment terms and steps required to proceed. A quotation does not itself prove that local availability, payment approval or a fuel release is in place. Treat these as distinct confirmations.
Make a station-by-station comparison
For a multi-stop operation, use one row per airport and option. Record fuel grade, quantity, unit, currency, validity, included charges, excluded charges and unresolved conditions. Mark unknown items as “awaiting confirmation” rather than zero. An offer for one airport does not establish the same price or service conditions at the next.
A simple comparison example
Suppose Option A is quoted per litre with delivery included, while Option B states a lower unit figure but lists delivery and minimum charges separately. The useful comparison records the same estimated uplift for both, adds only applicable charges, and labels any tax or condition still to be confirmed. It should not turn an unknown fee into an assumed zero. For a short uplift, a minimum charge can have a different effect than it would on a larger uplift.
Keep the quote reference, revision date and the person who accepted the commercial terms. This makes it easier to resolve a later invoice question, particularly if a station or schedule change resulted in a new offer.
Recheck changes and reconcile the uplift
When the flight moves, the aircraft changes or the planned uplift is revised, ask whether the commercial and operational arrangement still applies. Keep the latest agreed version accessible to the operations team. After delivery, compare the uplift record and invoice with the agreed basis, including units and any additional charge.
Request a quotation from ASM
ASM provides aviation fuel through a network of oil companies, local fuel suppliers and into-wing refuelling partners. Share the airport, schedule, aircraft, grade and estimated quantity so the team can review the available arrangement. Explore ASM aviation fuel services or send a fuel enquiry. For the operational steps after a quotation, read the quote-to-uplift guide. For linked permit, handling and itinerary requirements, see the ASM Flight Support hub.